At OncoDNA, we care about your privacy. To make our website work properly, we sometimes place small data files called cookies on your device. We use this kind of technology to collect information that helps us improve your online experience. In this Privacy & Cookie Policy, we explain the different types of cookies used by these technologies we use and how you can control them. We also describe what types of Personal Data we may collect, how they may be used, and with whom they may be shared, when you make use of our website. We may change this Privacy & Cookie Policy at any time. Please take a look at the last effective date at the bottom of this document to see when it was last revised. Any changes in this Privacy & Cookie Policy will become effective 30 days after we make the revised policy available on the website.
The legal entity responsible for the processing of your Personal Data is OncoDNA S.A., a Belgian limited liability company, having its registered offices at Rue Louis Breguet 1, 6041 Charleroi, Belgium, registered with the Crossroads bank for enterprises under company number 0501.631.837.
OncoDNA S.A. has appointed a data protection officer you may contact at dpo(a)oncodna.com
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Personal data |
Full name, e-mail, category of person, country, topic of interest, further information you have provided in your message. |
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Purpose |
To answer any inquiries and queries you sent us on our contact page. |
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Legal Basis |
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Recipient |
Authorized members of OncoDNA. |
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International Transfer |
Your personal data is not subject to international transfer. |
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Retention Period |
The time required to handle your inquiries and queries or until you exercise your right of opposition by sending us a message via our contact form (select “I would like to manage my personal data processed by OncoDNA”). |
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Personal data |
Name, e-mail, further information you have provided in your message. |
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Purpose |
To handle any complaints you have submitted via our Complaint Form. |
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Legal Basis |
Our legitimate interest (Article 6.1.f. of GDPR). |
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Recipient |
Authorized members of OncoDNA. |
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International Transfer |
Your personal data is not subject to international transfer. |
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Retention Period |
The time required to manage your complaint or until you exercise your right of opposition by sending us a message via our contact form (select “I would like to manage my personal data processed by OncoDNA”). |
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Personal data |
Full name, e-mail, category of person. |
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Purpose |
To keep you updated on OncoDNA Group news and to request your views on our services if you subscribe to our eNewsletter via the subscription page or through our contact form. |
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Legal Basis |
Your prior consent (Article 6.1.a. of GDPR). |
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Recipient |
Authorized members of OncoDNA. |
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International Transfer |
If you agree to receive regular updates from us, we during the processing, OncoDNA SA will transfer your personal data to the Rocket Science Group LLC d/b/a MailChimp and to Survey Monkey, both companies having its registered office in the United States and subject to the standard contractual clauses issued by the European Commission. |
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Retention Period |
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Personal data |
Full name, e-mail, any information you have provided in your CV and cover letter. |
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Purpose |
To complete the application process you have initiated on our careers page. |
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Legal Basis |
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Recipient |
Authorized members of OncoDNA. |
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International Transfer |
Your personal data is not subject to international transfer. |
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Retention Period |
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OncoDNA does not use your Personal Data to make decisions based solely on automated processing, including profiling, which could affect you.
The personal data processed by OncoDNA are only accessible to authorized members of its staff to the extent strictly necessary for the performance of their mission.
They are required to respect the confidentiality of all this personal data. This implies the obligation not to access or seek to access data that is not strictly necessary for the performance of their mission, the prohibition of disclosing data of which they are aware except if it is necessary for the performance of their duties.
The same obligations are imposed, where applicable, on employees of third-party companies who have access to this data under a subcontract.
OncoDNA takes the appropriate measures to protect your personal data against any unauthorized or unlawful processing and against any loss, destruction or accidental damage, taking into account the risks involved in the processing as well as the nature of the data.
In accordance with Articles 15 to 20 of the GDPR, you have the right:
To access to your personal data, as collected and processed by OncoDNA.
To request the rectification or erasure of personal data relating to you.
To request the restriction of processing concerning you or object to the processing.
To data portability, namely the right to receive the personal data relating to you, which you have provided to OncoDNA, in a structured, commonly used and machine-readable format and the right to transmit those data to another data controller.
To request that OncoDNA provide you a copy of the personal data undergoing processing.
To withdraw your consent at any time by sending us a message via our contact form (select “I would like to manage my personal data processed by OncoDNA”)
To exercise these rights, contact our Data Protection Officer by e-mail at dpo(a)oncodna.com or at the postal address of OncoDNA (rue Louis Breguet 1, 6041 Charleroi, Belgium).
In addition, you have the right to lodge a complaint with the Belgian Supervisory Authority.
IF YOU ARE LOCATED IN UK
Pursuant to Article 27 of the UK GDPR, OncoDNA has appointed EDPO UK Ltd as its UK GDPR representative in the UK. You can contact EDPO UK regarding matters pertaining to the UK GDPR:
by using EDPO’s online request form
by writing to EDPO UK at 8 Northumberland Avenue, London WC2N 5BY, United Kingdom
Moreover, if you consider that the processing of your Personal Data infringes the Data Protection Laws, you have the right to lodge a complaint with the Supervisory Authority, the Information Commissioner’s Office (ICO), either <via the website, or by postal means to the ICO’s head office at Wycliffe House, Water Lane, Wilmslow Cheshire, SK9 5AF (telephone: 0303 123 1113).
IF YOU ARE NOT LOCATED IN UK
In order to exercise your rights and for any other privacy related queries, you may contact OncoDNA at the e-mail address dpo(a)oncodna.com or at the postal address of OncoDNA (Rue Louis Breguet 1, 6041 Charleroi, Belgium), together with proof of your identity as the data subject of the Personal Data.
Moreover, if you consider that the processing of your Personal Data infringes the Data Protection Laws, you have the right to lodge a complaint with the Supervisory Authority, i.e. the Belgian Data Protection Authority, either <via the website, or by postal means at Rue de la Presse 35, 1000 Brussels, Belgium.
OncoDNA may occasionally modify this Privacy Policy if new features are introduced to the website, as well as if regulatory changes occur, or if the Belgian Data Protection Authority or other data protection authorities provide further information.
Any changes in this policy will become effective 30 days after making the revised Privacy Policy available on our website. We therefore recommend that you review this policy regularly.
A cookie is a piece of information in the form of a very small text file that is placed on an internet user's hard drive. It is generated by a web page server, which is basically the computer that operates a web site. The information the cookie contains is set by the server and it can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user's identification card, which tell a web site when the user has returned.
The legal entity responsible for the processing of your Personal Data is OncoDNA S.A., a Belgian limited liability company, having its registered offices at Rue Louis Breguet 1, 6041 Charleroi, Belgium, registered with the Crossroads bank for enterprises under company number 0501.631.837.
OncoDNA S.A. has appointed a data protection officer you may contact at dpo(a)oncodna.com
Depending on the purpose
Technical cookies: these are cookies that enable the user to browse the web page, platform or application and use the different options or service on it, e.g. to control traffic and data communication, to identify the session, to access restricted web site areas, to record elements that go to make up an order, to make a subscription or an application to participate in an event, to use security elements during browsing, to store content to broadcast videos or sound or to share content over the social networks.
Geolocation cookies: these cookies permit us to know from where the user is requesting a service. This cookie is anonymous and is used for example to offer you are the proper information depending on the country where you are.
Personalization cookies: these are cookies that enable the user to access the service pursuant to certain general, pre-defined characteristics according to a range of criteria on the user’s terminal, such as e.g. language, browser type used to access the service, regional configuration from where the service is accessed, etc.
Analysis cookies: are those that enable its owner, monitoring and analyzing the behavior of users of the platform to which they are linked. The information gathered through such cookies is used for measuring the activity of the platform or the application and for profiling navigation of users in order to improve the platform based on those analysis.
Advertising cookies: these are cookies enable us to manage the offer of the advertising space on the web page as efficiently as possible, adapting the ad content to the content of the service requested or the use you make of our web page.
Behavioral advertising cookies: these are cookies that enable the efficient as possible management of the advertising space available on the platform. These cookies store information on user behavior from continued observation of user browsing habits, thus enabling the developing of a specific profile to show advertising consistent with the behavior in question.
Depending on the duration
Session cookies: these are a type of cookie designed to collect and store information while the user is accessing a platform. These cookies are not stored on the user’s computer when the session expires, or the browser is closed.
Persistent cookies: these are a type of cookie in which the data continue to be stored on the user’s computer and can be accessed and processed when the user leaves the platform and when he/she returns to it. The user can delete these cookies at any time.
Depending on who manages the cookies
Own cookies: these are sent to the user’s terminal from a computer or domain managed by the owner of the platform and from which the service requested by the user is provided.
Third party cookies: these are sent to the users terminal from a computer or domain that is not managed by the owner of the platform and from which the service requested by the user is provided but by a third party that processes the data gathered by the cookie.
The legal basis for the use of the essential (technical) cookies listed in the previous section is provided by the Article 6.1.f. of GDPR, that is the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject.
Indeed, these cookies are strictly necessary and proportionate for the legitimate purpose of enabling the access to the website and its services in basic mode, ensuring their functionalities, preventing fraud and meeting compliance according to the applicable laws. For any other cookies, the legal basis is provided by the Article 6.1.a. of GDPR, that is your consent. This means that when you access our website for the first time, a banner will appear. You will be asked to indicate whether you wish to accept, configure, or reject cookies, except those that are strictly necessary for you to access the website in basic mode and are essential for its functionality. If your consent is given, we will place cookies on your computer and the banner will not appear again as long as the cookies are active. After expiration of the cookie’s lifespan, or if you actively disabled the cookies, the banner will appear periodically on our website and ask again for your consent.
To withdraw your consent and disable the cookies, follow the instructions given in the following section.
You can configure cookies at any time via the Cookies settings, which you can access directly from the website's main banner.
If you accept third-party cookies and later wish to remove them, you can disable them by changing the configuration settings of your browser. For more information, look at the following guidelines: aboutcookies.org.
Keep in mind that if you disable cookies, you can still navigate through our website, although the use of some of our services may be limited and therefore your experience on our website will be less satisfactory.
In accordance with Articles 15 to 20 of the GDPR, you have the right:
Access to your personal data, as collected and processed by OncoDNA.
Request the rectification or erasure of personal data relating to you.
Request the restriction of processing concerning you or object to the processing.
Data portability, namely the right to receive the personal data relating to you, which you have provided to OncoDNA, in a structured, commonly used and machine-readable format and the right to transmit those data to another data controller.
Request that OncoDNA provide you a copy of the personal data undergoing processing.
Withdraw your consent at any time by configurating the cookies as described in Section 6.
To exercise these rights, contact our Data Protection Officer by e-mail at dpo(a)oncodna.com or at the postal address of OncoDNA (rue Louis Breguet 1, 6041 Charleroi, Belgium). In addition, you have the right to lodge a complaint with the Belgian Supervisory Authority at https://autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte.
OncoDNA may occasionally modify this Cookie Policy if new features are introduced to the website, as well as if regulatory changes occur, or if the Belgian Data Protection Authority or other data protection authorities provide further information.
Any changes in this Cookie Policy will become effective 30 days after making the revised Cookie Policy available on our website. We therefore recommend that you review this policy regularly.
May 25, 2021